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Commercial Cleaning Walkthrough & Inspection Pack

Two printable forms for commercial cleaning jobs: a walkthrough to record the details you need before you quote, and an inspection to check the finished work against what was agreed. Each comes blank and as a completed example for an ordinary office.

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Which stage of the job are you at?

First page of the blank walkthrough form: instructions, site and contact details, and building and access details

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Pre-quote walkthrough

Use it on the site visit, before you price the job.

Site and contact details, occupancy and access windows, rooms with floor surfaces and approximate sizes, tasks and requested frequency, washrooms and kitchens, who supplies consumables, exclusions, open questions and your own time assumptions.

Blank form and Completed example · Word and PDF

First page of the blank inspection form: site details, how to mark each line, and the inspection table

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Post-clean inspection

Use it after a clean, ideally walking round with the client’s contact.

Each area and agreed task with a check you can see, marked meets standard, needs attention or not applicable, with the specific issue, corrective action, who is responsible and a follow-up date, then handover notes.

Blank form and Completed example · Word and PDF

Get the documents

Choose a document, a version and a format. After the first download, the others need no new form.

Word files open in Microsoft Word, Google Docs, Apple Pages and LibreOffice. The walkthrough is US Letter portrait and the inspection is US Letter landscape; change the paper size in your editor for A4. The examples use an invented cleaning business and client.

When to use each form

Before the quote: walk the site with the walkthrough form. Note each area’s floor surface and approximate size, what the client wants done and how often, when you can get in, and anything you will not do. Then price the job with your own timings, and send a quote with a scope of work.
After the clean: use the inspection form to check each agreed task against something you can see — for example “bins emptied and liners replaced; no loose waste around bins” rather than “bins done”. Record any issue, the corrective action and when it will be checked again.

Writing inspection checks you can see

Instead of “kitchen clean”: sink, taps and drainer free of food residue and water marks.
Instead of “floors done”: floor vacuumed; no visible debris at edges, under chairs or behind the door.
Instead of “washrooms OK”: soap, paper and towels refilled; no empty dispensers.

Mark “not applicable” when a task was not due or an area could not be reached, and say why, so the record is honest about what was checked.

What these forms are not

They are not contracts or quotes. Agree prices and terms in your quote, and the work in a scope of work.
The inspection is not a certification or a quality score, and the initials box is for handwritten initials on a printed copy, not an electronic signature.
They do not supply production rates or cover specialist or regulated cleaning.

Common questions

Why two forms instead of one checklist?

They are used at different stages. The walkthrough collects what you need to price the job: areas, surfaces, sizes, frequency, access and who supplies what. The inspection checks finished work against what was agreed, line by line, and records what will be put right.

Does the walkthrough tell me how long each area takes?

No. It has space for your own estimate per visit and what it is based on, so you can compare it with how long the first few visits really take. Production rates vary too much by building, equipment and team to print one figure.

Can the inspection form be used as a quality score?

It is a record of what was seen on the day: which tasks met the agreed check, and which need attention. It deliberately has no percentage score or certification. Count the lines that need attention if that helps you track progress.

Can I use these for medical or other specialist cleaning?

No. They are written for everyday commercial cleaning such as offices and shops. Healthcare, laboratory, food-production, hazardous-material and other regulated cleaning have specialist requirements these forms do not cover.