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Email Signature Generator
Make an email signature from text: your name, role, business, contact details and one extra link, in one of three layouts. Copy it into your email app, use the plain-text version where formatting is not supported, or download it as an HTML file. Because it is text, it stays readable when images are blocked. Copying needs no email; the downloadable file uses the email form.
Make your email signature
Optional: a logo from your website
Signatures work best as text, and many email apps block images until the reader allows them. If you add a logo, use the https:// address of an image already on your website (square, about 128 × 128 pixels). Recipients’ email apps load it from your website, so it must stay at that address. A file on your computer cannot be used here: the signature would show a broken image to everyone else.
Nothing is saved or sent. Everything stays in this browser tab.
Your signature
Enter your name to see your signature.
Adding it to your email app
Copy the formatted signature first, then follow the steps for your app. Menu names are as they were at the time of writing and may change.
Gmail (in a web browser)
- Open Gmail, select the gear icon, then See all settings.
- On the General tab, find Signature, select Create new, name it, and paste into the box.
- Choose it under Signature defaults, then select Save Changes at the bottom of the page.
Outlook on the web and the new Outlook for Windows
- Open Settings, then Accounts › Signatures.
- Select New signature, name it, and paste into the editor.
- Choose it as the default for new messages and replies, then Save.
Apple Mail on a Mac
- Open Mail › Settings (Preferences on older versions) › Signatures.
- Select your account, then +. Untick Always match my default message font.
- Paste into the right-hand box and close the window; Mail saves it automatically.
Thunderbird
- Open Account Settings and select your email address.
- Tick Attach the signature from a file instead and choose the HTML file you downloaded — or tick Use HTML and paste the file’s contents (open it in a text editor) into the signature box.
iPhone and Android mail apps
Most phone mail apps take plain text only: copy the plain-text version and paste it into the app’s signature setting.
Then send a test email to yourself and check it on a computer and a phone before using it with customers.
What makes a good signature
- Keep it short: name, role, business, one phone number, email and website. One extra link at most — such as booking or reviews.
- Make every detail text, so it can be read and copied when images are off.
- Asking for reviews? The review request kit turns your review link into messages and a printable card.
Common questions
Will it look the same in every email app?
Not exactly. Email apps each handle HTML differently, and some readers see plain text only or use dark mode. That is why the signature is plain text in a simple table — name, role, business and contact details stay readable everywhere, even when images are blocked. Send a test email to yourself and check it on your phone too.
Can I add my logo?
Only from an image already on your website, using its https:// address. Recipients’ email apps then load the logo from your website, and many block it until the reader allows images — so the signature is designed to work without it. A file chosen from your computer cannot work: it would appear as a broken image to everyone you email.
Which apps have you tested it in?
So far we have checked the HTML and plain text in a web browser (Chrome on Windows). We have not yet confirmed installation inside Gmail, Outlook, Apple Mail or Thunderbird, so follow the steps below and send yourself a test email before relying on it.
Is anything saved or sent?
No. The signature is built in your browser. Nothing is uploaded, and there are no tracking images or links in it.