Free template
Two meeting templates that lead to decisions and follow-through. The weekly team meeting spends its time on blockers and decisions, with every action owned and dated; the private 1:1 starts with the employee’s topics and ends with agreed actions.
Enlarge preview: Weekly team meetingA shared record for a short weekly meeting.
Purpose, a short agenda with each item marked as a decision, blocker or discussion and its minutes, actions from last time with their status, priorities and blockers with the help needed, decisions with the options considered, and actions with an owner and due date. Status updates are read beforehand, not in the meeting.
Blank, for printing and an example · Word and PDF
Enlarge preview: Manager–employee 1:1 (private)Regular one-to-one meetings, kept between the two of you.
Follow-up from last time, the employee’s topics first, workload and support, feedback in both directions, development, and agreed actions — with a line for what you both agree to share with the team. Marked PRIVATE on every page.
Blank, for printing and an example · Word and PDF
Choose a document, a version and a format. After the first download, the others need no new form.
Word files open in Microsoft Word, Google Docs, Apple Pages and LibreOffice; we checked them in LibreOffice. US Letter with room to write by hand; change the paper size for A4. The examples use invented businesses and people.
Because they can be read beforehand. The meeting is for what needs the group: blockers someone needs help with and decisions that need making. The example uses its 30 minutes for a deadline clash and a licence decision, not round-the-table updates.
Every action has an owner and a due date, and the next meeting starts by checking them: Done, Not done with a new date, or Dropped with a reason. An action never rolls forward without a new date.
No. The 1:1 template is private to the manager and employee. If something from a 1:1 should be shared — like a change to how the team sends requests — agree it together and copy only that.
Medical details and personal information unrelated to the work. If health comes up, note only any agreed change to the work, and follow your own policies.
Word files open in Microsoft Word, Google Docs, Apple Pages and LibreOffice; the PDFs print as they are. We checked them in LibreOffice only.